Electronic contract approval within the company
Specify who needs to confirm or sign the prepared contract and in what order. At each step, you can see who is next in line, and the final document is saved along with the process history.
- multiple internal and external parties
- configuration of the signing order
- process status in one place
The contract is ready. Now it has to go through the company
Before being sent to the client, a contract may need to be signed by a sales manager, an executive, or another authorized person. Subsequently, it requires confirmation from the client and, at times, an additional representative from their company.
In a standard workflow, the document is passed between various email inboxes. The salesperson then has to find out who has already signed, who currently has the contract open, and where the process has stalled.
With OKdokument, you add the necessary individuals to a single process, define the signing order, and track the document's status in real time.
The contract must be signed by a manager or an executive
You include internal personnel in the process either before or after the client.
Multiple parties are involved in the document
Each participant will receive their own challenge.
It is not clear with whom the process has stalled
You can view the status of individual signatories in your account.
The responsible person forgot about the document
Send her an email reminder.
How the contract approval and signing process works
Electronically sign business contracts quickly and easily
| Option | Standard email process | OKdokument |
|---|---|---|
| The document will pass through the hands of several people. | check_circle | check_circle |
| Setting the exact order | close | check_circle |
| A unique challenge for each person | close | check_circle |
| Precisely defined signature fields | close | check_circle |
| Process status in one place | close | check_circle |
| Information on who is being awaited | close | check_circle |
| Submitting a comment | close | check_circle |
| Multiple documents in a single process | close | check_circle |
| Signature without an account | close | check_circle |
| Chronology of events | close | check_circle |
| One final version of the document | close | check_circle |
| Signing via mobile or computer | close | check_circle |
What electronic approval in OKdokument means
OKdokument helps manage the process in which a prepared document moves through designated individuals to the final signature. You can configure the signers and their signing order, track the status, and log the progress of the process.
Who can be part of the process
Features for a managed signing process
The sales representative has prepared the contract, but can only send it to the client after the executive has signed it
The salesperson uploads the final contract and adds the company executive as the first signatory. Once they have signed, the document is automatically forwarded to the client.
If the client has multiple authorized representatives, each receives their own notification. The salesperson can view the status for each individual without needing to check progress via phone calls or separate emails.
Upon completion, the final contract is available, along with the full process history.
For which documents is a controlled process suitable?
Commercial Contracts Framework agreements Cooperation agreements Addenda Orders requiring multiple signatures Price quotes with internal confirmation Non-disclosure agreements Acceptance and handover protocols Documents with multiple authorized persons
For individuals and sales teams
An individual salesperson can manage their own documents and clients. With the team package, each member of the sales team works within their own Premium account, while an administrator manages the users.
The team package includes:
- 5 Premium accounts,
- user management,
- custom logo and colors,
- post-signature redirection,
- standardized document workflow.
Frequently Asked Questions
OKdokument focuses on the process of signing a prepared document. The content of the contract should be finally approved before uploading.
Yes. You determine who signs the document first and who follows.
Yes. You can include both internal and external signers in a single process.
In your account, you can see the current status of each signer.
Yes. You can send the reminder to a specific person directly from the system.
No. They will open and sign the document via a link sent by email.
Yes. You have access to the signing history for the document.