Electronic Signatures for Sales and E-commerce

Get happy clients faster with e-signatures for business and e-commerce

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Where Contract Signing Most Often Gets Stuck in the Sales Process

The deal may already be agreed, but signing the contract often slows the entire process down unnecessarily. You have to wait for an in-person meeting, the client may be out of the office, the document is sent back and forth by email, or it needs to be printed and scanned. Each of these steps increases the time between reaching an agreement and obtaining the signature.

This is why electronic signatures make sense for sales departments and e-commerce. Whether it involves signing a business contract online, approving a price quote, signing a binding order, or approving documents in a CRM system, the goal is the same: to reduce the time between creating the document and getting it signed.

Closed deals faster

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Intuitive online signature

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Shorten sales cycle

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Contract approval in a few clicks

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Integration into CRM systems

OKdokument in commerce and e-commerce

Administrative tasks are the biggest enemy of sales departments. They often find themselves having to deal with mountains of initialed and signed documents, and several copies at that! The time spent on these low-value-added activities is time not invested in the core business.

Remove the speed bump from your business cases. With e-signatures, contracts are signed within minutes of being created.

Time savings Better cashflow Legal binding Real-time visibility

What Signing a Business Contract Looks Like on Paper and Online

In a paper-based process, the document is printed, sent or taken to a meeting, signed, then scanned and forwarded to the other parties. This is often how business contracts, orders, and price quotes are signed or approved.

With an online process, the procedure is simpler. You upload the document, send it for signature, and the client or business partner signs it online. This makes it possible to sign a contract online, sign a document from a mobile device, or complete the signing process remotely without printing or scanning. The result is faster document signing and a shorter sales cycle.

What Sales Representatives Gain from Electronic Signatures

Electronic signatures for sales and e-commerce primarily give sales representatives greater speed, visibility, and less administrative work.

They do not need to bring the contract to an in-person meeting.
They do not need to print it or wait for the client to sign it later at the office.
The document can be sent for online signature, while the sales representative can track who has already signed and where the process has stalled.

With business contracts, price quotes, and binding orders, it is important that the deal does not slow down unnecessarily at the final stage. Electronic signatures reduce the number of steps, speed up contract approvals, and help close the deal while the client is ready to make a decision.

How is OKdokument used in the shop and e-commerce?

Sales contracts, quotes, orders - manage documents and their processing with just a few clicks from the office or from home.

Online signature request

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Internal document preparation

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Signature request via e-mail

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Signature on a touchscreen device

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Notification of the signature and status change

Online signing during an in-person meeting

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Internal document preparation

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Presenting the document on a touchscreen device

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Handwritten electronic signature

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Digital distribution

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Notification of the signature and status change

Don't print multiple copies of contracts for signatures and save time by digitizing the process. Integrate electric signing with your CRM system. Clients will trust the electronic signature with the EUTL certificate.

Try electronic signing for 14 days for free

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What documents do merchants and e-commerce professionals sign via OKdokument?

Quotation Binding order Sales contract Invitation to tender Complaints Cooperation contract

Business Contract Approvals Without Unnecessary Emails

Business contracts often require more than just the client’s signature. Before signing, a price quote, order, or cooperation agreement may need to be approved internally. When these documents are sent back and forth by email between the sales representative, manager, and client, version confusion can arise and the entire process takes longer.

Electronic signatures and digital document approvals help keep business contracts within a single process. You can see where the document is, who has approved it, and whose signature is still pending.

Features

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Request a Remote Signature

Send the client a price quote, order, or sales contract for electronic signature without requiring them to create an account. All they need is an email, and they can sign the document online from a mobile device, tablet, or computer. Ideal for sales representatives who want to shorten the sales cycle and close deals faster.

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Immediate In-Person Signing

A sales representative can have the contract or order signed directly during a meeting with the client. No printing, scanning, or app installation is required. In-person electronic signing helps close sales opportunities immediately while the client is ready to make a decision.

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Document Status Overview

Maintain a clear overview of which price quotes, orders, and contracts the client has already signed and which are still awaiting signature. For sales teams, tracking document status is important for follow-ups, pipeline management, and faster deal closure.

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Envelopes

You can add multiple documents to a single envelope, such as a price quote, terms and conditions, an order, and a contract for signature. The client receives everything clearly organised in one place, simplifying the signing of business documents and reducing the risk of an incomplete process.

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Verification by SMS or Email

For important business contracts, you can add verification by SMS or email. This gives you greater confidence that the sales contract, order, or cooperation agreement is opened and signed by the correct person.

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Envelope History Overview

Access an audit trail for every business document. See who opened the document, when it was signed, and its current status. For sales contracts, orders, and business agreements, you have the entire signing process under control.

Integrate electronic signing into your CRM system

Your company has already successfully implemented digital processes, and the only thing missing is an electronic signature. We created our API with the goal of making its implementation into your systems as simple as possible. You can start signing and approving documents in your digital environment within just a few days.

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Document security

A certificate issued on the basis of the European Union Trust List (EUTL) guarantees the validity of every signature in the OKdokument service.
Protection against post-signature changes according to art. PAdES standard
Compliant with EU eIDAS and GDPR legislation

Choose a Signing Method Based on the Business Situation

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Electronic Signature for a Business Contract

Send the prepared business contract to the client for online signature. The client can sign it on a mobile device or computer without printing, scanning, or creating an account.

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Electronic Contract Approval Within the Company

Add managers, company directors, clients, and other responsible parties to the process. Set the signing order and track whose approval or signature is still required before the document can be completed.

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