Signing a lease agreement online
You can send the lease agreement to the landlord, the tenant, and other parties for online signature. All parties can sign it via mobile or computer without the need for printing, scanning, or creating an account.
- 14-day trial
- No payment details required
- Signers do not need an account
The lease agreement is ready. Now, all parties need to be brought together.
The landlord, tenant, and real estate agent do not need to be in the same place at the same time. When the contract is sent as an email attachment, the parties must individually print, sign, scan, and forward it. This process takes even longer when there are multiple tenants or landlords.
With OKdokument, you can include all signatories in a single workflow and track in real time who has signed the document and who is still pending.
Multiple tenants or owners
Each signatory will receive their own signature request.
The client is in another city or abroad
The contract can be signed remotely via mobile phone or computer.
The contract has several annexes
Send the lease agreement, the handover protocol, and other documents together in a single envelope.
The signing process has stalled
You can send an email reminder to a specific person.
Not just a lease agreement
You can include multiple rental-related documents in a single signing process. This way, the signer receives all the necessary materials together and does not have to search for them across separate emails.
lease agreement amendment to the lease agreement handover protocol inventory of fixtures and equipment acknowledgment of receipt of keys consents and declarations read-only documents
For each document, you can specify whether it is to be signed, read-only, or serves as an optional attachment.
From a prepared contract to signature in four steps
Rental without the exchange of printed contracts and scans
| Option | Regular signing | OKdokument |
|---|---|---|
| Signing of the lease agreement | check_circle | check_circle |
| Signature by multiple persons | check_circle | check_circle |
| Signature at an in-person meeting | check_circle | check_circle |
| Remote signature | close | check_circle |
| Signing via mobile or computer | close | check_circle |
| Sign without printing or scanning | close | check_circle |
| Signatory without a personal account | close | check_circle |
| Multiple documents in a single process | check_circle | check_circle |
| Precisely defined signature fields | close | check_circle |
| Setting the signing order | close | check_circle |
| Tracking signature status | close | check_circle |
| Submitting a comment | close | check_circle |
You manage the lease agreement, attachments, and multiple signatories within a single signing process.
For whom is the online signing of lease agreements suitable?
One process for various types of rentals
Real estate agencies
Brokers can prepare and send contracts to individual clients without the need to arrange an additional meeting.
Private landlords
The landlord sends the contract to the tenant online and tracks its status without exchanging printed documents.
Property Managers
For a larger number of apartments or premises, documents can be organized into categories and managed in bulk.
Companies renting out premises
Contracts, amendments, and other documents may be signed by authorized persons from various locations.
All necessary parties in a single process
Determine the number of signatories and their signing order based on the specific contract, the agreement between the parties, and the required method of executing the document.
What will help you when signing lease documents
The tenant is abroad, and the landlord is in another city.
The agent prepares the lease agreement, the handover protocol, and the inventory list in a single package. Both the landlord and the tenant receive a unique link and sign the documents using their own devices.
The agent monitors the signing status and sends a reminder if necessary. Once completed, all parties work with a single final version of the documents and can proceed to schedule the property handover.
Rental documents for a single agent or an entire team
An independent agent can manage their own contracts and clients.
A real estate agency can use the team package, in which individual members work within their own accounts while an administrator manages their access rights.
The team package offers:
- 5 Premium accounts,
- user management,
- custom logo and colors,
- client redirection after signing,
- a unified signing method for the entire office.
Team package
The rental process does not necessarily end with the signing
After a successful signature, you can redirect the client to your own information page. This allows you to explain the next steps in one place.
This could be, for example:
- date of property handover,
- contact details of the agent or property manager,
- instructions for paying the deposit or first month's rent,
- information on key handover,
- list of documents required at handover,
- link to the client portal.
The appropriate signature depends on the specific lease agreement
When selecting an electronic signing method, it is necessary to consider the content of the document, the agreement between the contracting parties, and any formal requirements. A different level of signature may be appropriate for a standard lease agreement compared to documents requiring a higher level of signatory verification.
When making your decision, consider in particular:
- who is signing the document,
- what level of identification is required,
- whether a specific form of document is required,
- whether an advanced signature suffices or a qualified
- signature is required.
Frequently asked questions about signing a lease agreement online
No. They will open the document via a link sent by email and sign it without creating an account.
Yes. You can add each tenant or any other necessary person as a separate signer.
Yes. You can include multiple documents in a single envelope—whether for signing, reading, or as attachments.
Yes. You can set who should sign the document first and who will follow.
Yes. The signer can open and sign the document via mobile, tablet, or computer.
You can send an email reminder to a specific signer.
Yes. For the envelope, you can set its validity period and the deadline by which the document must be completed.