A QES signature has the same legal validity as a handwritten signature and meets all requirements of the eIDAS regulation. It is suitable for contracts, agreements, and documents that require the highest level of trust.
Electronic Signatures for Real Estate Agencies
Close deals faster, simplify your agents’ work, and make administrative processes more convenient for your clients.
- No obligations
- No payment details
- No installation required
Where Time Is Most Often Lost in Real Estate
When selling or renting a property, signing the contract is usually one of the final steps, but often also the slowest. The client is out of town, an in-person meeting has to be arranged, and the document must be printed, signed, scanned, and sent back. Each of these steps slows down the entire deal.
This is where electronic signatures bring the greatest value to real estate. Whether it is electronically signing a reservation agreement, signing a purchase agreement online, or signing a tenancy agreement remotely, the goal is the same: to reduce the time between reaching an agreement and obtaining the final signature.
Less paperwork, faster closing of deals
OKdokument in real estate offices
Speed is a critical factor in real estate transactions. Save time and don't wait for a signature with express online e-signature.
- Speed
- Client satisfaction
- Credibility
What Signing a Contract Looks Like on Paper and Online
With a paper-based process, the contract is printed and prepared for signing, a meeting is arranged, the document is signed, and then scanned and sent back or archived. This is often how reservation agreements, brokerage agreements, and documents related to a property purchase are handled.
With an online process, the procedure is simpler. You upload the contract, send it for signature, and the client signs it online. This makes it possible to sign a contract online, from a mobile device, or remotely without printing or scanning. The result is the same, but the process is faster and easier to manage.
Electronic Signature from a Mobile Device or Computer
The client does not need a printer or scanner. They can open the contract on a mobile device or computer and sign it online. There is no need to install anything or create an account.
All they need to do is open the link, review the document, and sign it.
The contract can be signed regardless of where the client is—at the office, at home, or while travelling. The process is not delayed by device availability or the need for an in-person meeting. The document can be signed immediately after it is received.
Sign a Contract from Anywhere
Signing no longer needs to be tied to an office, meeting room, or in-person appointment. Whether you need to arrange the electronic signing of a reservation agreement or send a purchase agreement to a client for online signature, the client can open the document on a mobile device or computer and sign it from anywhere.
This method is especially practical when the client is travelling, in another city, or abroad. In real estate transactions, distance often delays the entire process. Remote electronic signing removes this obstacle and helps keep the deal moving forward.
Team plan for real estate agencies
The Team plan helps real estate agencies simplify the signing of rental, purchase, reservation and other agreements. It includes 5 Premium accounts, allowing individual agents to independently prepare, send and track documents for their clients. The administrator also has an overview of users and can easily manage their access.
You can customize the signing process with your real estate agency’s logo and brand colors to ensure professional and consistent communication with clients. After signing, clients can be redirected to a custom page with next steps, contact details or information about the property handover.
What Benefits Does an Electronic Signature Bring to a Real Estate Agent?
Secure electronic signatures compatible with eIDAS
It is directly linked to the identity of the signer and secured in a way that prevents it from being forged or altered without leaving a trace.
Every signed document also includes a timestamp and an audit trail, so you know exactly who signed it, when, and how.
The advanced signature is ideal for most standard business, internal, and administrative documents that do not require a qualified (QES) signature.
For legally important situations, OKdokument offers the option to sign with a Qualified Electronic Signature (QES) using an ID card.
How is OKdokument used in real estate?
You can sign documents without meeting your clients. Send a signature request by email and OKdokument will inform you of any important changes.
Requesting a remote online signature
Online signature during a face-to-face meeting
Try electronic signing for 14 days for free
What documents do real estate agents sign via OKdokument?
Listing consents Contracts of sale Lease agreements Works contracts Property Reservations HR agenda Protocols Reservation of rent Termination protocols
Multiple Documents, One Signing Process
In a real estate transaction, you rarely sign just one document. It often involves a reservation agreement, an addendum, attachments, confirmations, or other supporting documents. Sending each document separately increases the risk of confusion, delays, and fragmented communication.
With OKdokument, you can send multiple documents at once in a single envelope. This allows you to combine several steps into one process and maintain a clear overview of what has already been signed and what is still awaiting signature.
Document security
- A certificate issued on the basis of the European Union Trust List (EUTL) guarantees the validity of every signature in the OKdokument service.
- Protection against post-signature changes according to art. PAdES standard
- Compliant with EU eIDAS and GDPR legislation
Features
Practical Questions About Electronic Signatures
No. The client opens the document using a link, reviews it, and signs it. No registration or installation is required.
The signature is not tied to a specific location. The client can sign the contract from anywhere with an internet connection.
Each signature includes a record—an audit trail—showing who signed the document, when it was signed, and how the signing process took place. Once signed, the document is protected against changes.
Yes. You can send multiple documents in a single envelope and have them signed as part of one process.
Yes. Electronic signatures are legally recognised within the European Union under the eIDAS Regulation. For standard real estate documents, they provide a fully valid alternative to handwritten signatures. Once signed, the document is protected against changes and includes a record of the signing process. For specific types of contracts, it is advisable to verify the required form of signature based on the particular circumstances.
Choose by document or situation
Try Contract Signing for Real Estate Agencies Free for 14 Days
Test it with your own documents and see how quickly you can send a reservation agreement for online signature, arrange the electronic signing of a purchase agreement, or simplify contract signing across your real estate agency.
Try for Fee
