Why switch to an electronic signature? Discover its main advantages

Although at first glance paper documents may look like something harmless and trouble-free, only when you work with them on a day-to-day basis do you find that in reality they are associated with many disadvantages. And those definitely do not lie only in the increased burden on the environment!

Online signature and its key advantages

Using an online signature brings several valuable benefits that will help you save time and a considerable amount of financial resources.

Easy document search

Do you need to find a contract or perhaps an application? If you signed it online and have it stored in a digital environment, all you need to do is open your laptop, use the search function, and within a few seconds you have it open.

However, consider the situation where you still use classic paper documents. In that case, you have no choice but to open binders and search laboriously. The whole process can take you several precious minutes.

More efficient collaboration

If you cooperate with other colleagues and need to share various documents with them, electronic signing of documents can again save you a lot of time. On your computer you create a document, sign it online in a few seconds, and you can send it to other collaborators.

If you did not use an electronic signature, you would have no other option than to print the individual documents, sign them, scan them again, and send them. It probably does not need to be emphasized that such an approach is not only extremely time-consuming, but also not ecological.

High document security

Sensitive documents are paradoxically often more secure if you have them stored in a digital environment – whether on a password-protected cloud or in a computer storage. When you create and sign them online, no one can physically access them, since they are protected by passwords.

However, after printing, documents become easily vulnerable. You can spill water on them, tear them, or otherwise damage them. Not to mention that people who are not intended to have access to them can get to them. This too is a significant downside of printing and classic signing.

Saving time, finances, and protecting the environment

From the facts above it follows that an online signature can significantly help you save time and finances. Weekly, thanks to it, you can save even several hours of time, which you can use for more beneficial activities. Not to mention that you don’t have to print, buy new toners, and similar. The result is a lower burden on the environment. An electronic signature makes it possible to set up a completely paperless office in which all processes will run online.

Two types of electronic signatures

If you want to use the benefits of an electronic signature today, it is basically worth knowing two solutions – a qualified electronic signature (issued by the state) and an online signature from OKdokument.

Qualified electronic signature

In order to use it, you must own an ID card with a chip – eID. At the district directorate of the Police Force you can apply for the issuance of a qualified certificate for an electronic signature. Subsequently, it is necessary to install a signing application on your computer. When signing documents, you cannot do without an ID card reader.

A qualified electronic signature is important so that you can communicate online with authorities, receive messages from them in the form of emails, and send them documents – tax returns, applications, and similar. However, for signing your own documents that are not used for communication with state institutions, it is practically unusable.

OKdokument electronic signature

You can use the OKdokument electronic signature to sign any PDF files. You do not need any reader or applications. Just log in to your account, upload the document, sign it, and download it. You can sign from anywhere on Earth and the whole process will take you only a few dozen seconds.

The OKdokument PDF signature is suitable for companies and individuals operating in various spheres – staffing agencies, telecommunications, IT companies, automotive, energy, transport, but also many others.

How to get the OKdokument electronic signature?

The procedure for creating a practical OKdokument electronic signature is really simple. Just register for free, while entering a few basic details about you. You then get access to your account, into which you can upload documents. You will sign them by hand, via a touch screen or pad. The whole process is extremely intuitive and clear. You can also use the online signature request service.

Security in the first place

Of course, at OKdokument we take maximum security seriously. The electronic signature complies with the European Union rules for authentication, trust services, and electronic signatures. The validity of each signature is additionally guaranteed by a certificate based on the EUTL. Security is also supported by the function of locking the document after signing so that no changes can be made in it.

Our services are praised by more than 3000 registered users, and so far we have helped save over 120,000 pages of paper. So don’t hesitate, join our satisfied clients as well and make your everyday work easier!