How to get rid of paperwork in the office? An innovative online signature will help

Then you should pay attention to a modern trend – paperless offices. What in the past sounded like a utopia is today a common reality. Digitizing paper documents is truly simple thanks to advanced technologies and does not require high investments.

How to proceed if you decide to set up a paperless office, and what role does an online electronic signature play in this regard?

The foundation is a change in internal processes

If you want to get rid of paper in your office, the first step is to adjust your daily processes. Try banning the use of the printer for a week and you will quickly find out which procedures need to be modified.

Transition to cloud solutions

Most paperless companies use shared cloud storage through which multiple people have access to individual documents. They can review and edit them within a few seconds, without the need for laborious printing.

Use of portable devices

The enemy of paperless offices is desktop computers. For example, when you create a document and want to present it to colleagues at a meeting, you cannot show it to them on a computer. If you do not use online platforms for file sharing, you have no choice but to print it. In this regard, good solutions are laptops and tablets, which bring more flexibility.

Do you use electronic services of government offices?

Even if you set your internal processes in the company to be completely digital, it does not mean that others will automatically adapt to them. Fortunately, today you can communicate with state institutions online, without paper. However, you cannot do without a qualified electronic signature and an ID card with a chip.

Documents from offices will then arrive to you by email, not to your mailbox. In addition, you can also handle many applications or notifications online. Despite the fact that this service is not perfect and has its shortcomings, if you want to completely get rid of paper in the company, it is definitely worth using it.

Electronic signing of documents

A qualified electronic signature is one thing, however, if you want to sign various contracts, applications, and other documents quickly and without worry for your business partners or customers, it is worth using the OKdokument digital signature. It brings several valuable benefits.

No more printing and scanning!

Imagine that a business partner sends you a contract to sign. If you proceeded with outdated methods, first you would print it, then sign it, scan it, and send it back. You would spend a lot of time on it, it would cost you money, and from an ecological point of view you would also not be exemplary.

The OKdokument online electronic signature makes it possible to sign documents in digital form, without any printing. And within a few seconds! How to sign a PDF online? The procedure is simple. Just register for free, upload documents to your account, sign them, and send them.

Security in the first place

Of course, an online document signature must be secure. The OKdokument digital signature complies with the European Union rules for authentication, trust services, and electronic signatures. A certificate issued on the basis of the EUTL guarantees the validity of each signature, while all measures related to personal data protection are observed.

Last but not least, the OKdokument electronic signature locks the content of the document. There is therefore no risk, for example, that someone will change the wording of a signed contract. So don’t hesitate and set up your own paperless office as well! More information about our services can be found HERE.