OKdokument Introduces a New Version with Faster Signing and Practical Improvements

Digital signing has become an integral part of everyday business practice. With increasing user demands, a new version of OKdokument is launching—bringing an improved interface, expanded functionality, and even simpler document management for companies and entrepreneurs.

For several years now, OKdokument has been among the most reliable solutions for quickly and easily signing and managing documents—both internally among employees and externally with business partners and customers.

The platform is now entering a new generation, expanding its current tools with additional practical features. Responding to the needs of active users who rely on OKdokument in their daily work, the upgraded version introduces a modern design, an improved envelope system, faster signing, and a wide range of practical tools for more efficient document handling.

Why a New Version?

The main goal of the update is to simplify users’ work, accelerate signing processes, and ensure that the application continues to deliver real value in everyday business operations. The OKdokument team has long maintained communication with users, and the new functionalities have been developed as a direct response to their needs—from a clearer interface to advanced signing workflow customization.

What’s New in OKdokument

Redesigned and More Intuitive User Interface

The interface has been completely redesigned, retaining the signature green color and intuitive navigation. The new home screen now includes a dashboard offering essential information and quick access to key functions:

• Quick envelope creation – a new way to sign multiple documents at once
• Storage overview – how many documents you’ve stored or signed
• Envelope statuses – drafts, ready, in signing process, completed, or expired

Envelope System

One of the biggest changes is the shift from single-document signing to envelopes—groups of multiple documents sent for signing together. This approach addresses a common need in businesses to sign related documents (such as a contract, annex, and terms) in one step.

Benefits of envelopes:

• Easily group multiple files into one signing process
• Define the order of documents to be signed or read
• A faster, more transparent process for all participants

Document Categories

To help maintain organization, users can now categorize documents by custom categories, adapting the interface to individual or company needs.

Three Types of Signing Processes

The new OKdokument offers three signing levels to match different use cases:

• Quick Sign – ideal for simple internal approvals or routine agreements
• Envelope Preparation – lets you define where signatures, text fields, checkboxes, and radio buttons appear in the document
• Qualified Signature (KEP/QES) – for maximum legal validity, OKdokument integrates Autogram (by Slovensko.Digital), enabling full QES signing without manually downloading or importing PDFs

Qualified signing process:

• The envelope screen provides a clear setup guide (installation, drivers, steps).
• The document is securely transferred to Autogram.
• The user enters their BOK code and PIN, and selects the certificate from their eID.
• The signed document is automatically returned to OKdokument.

Document Preparation Directly in the App

One of the most practical improvements is the ability to prepare documents directly in OKdokument, without external editors. While creating an envelope, users can place interactive elements directly into the document, defining exact signature positions for each signer—eliminating mistakes or missing signatures.

From January 1, 2026, the feature will expand to include text fields, checkboxes, radio buttons, and other interactive fields—enabling fully personalized, dynamic documents. Companies will be able to easily add names, dates, contract numbers, or optional data directly in OKdokument, turning signing into an active, flexible process.

Security, Audit Trail, and Collaboration

Each envelope includes a full audit trail, recording every action—from creation to delivery. You can always see who did what and when: opened, signed, or declined a document. This continuous log is crucial for audits and legal verification.

Access to documents can be further protected via one-time passwords (OTP) sent by email or SMS—adding another layer of verification and reducing the risk of unauthorized access.

The signing process is fully controlled through defined document order and signature positions. Recipients follow the sequence you set, signing only where required—minimizing errors or misplaced signatures.

To improve team awareness, targeted notifications can be configured—for example, HR or accounting departments can automatically receive signed document copies. This ensures faster workflows and transparent tracking from start to archive.

Migration from the Previous Version

The old standalone version of OKdokument will gradually be retired. Package purchases in the old version will stop on December 20, 2025. Users with valid BASIC or PRO plans will be migrated to the new, modernized platform.

The old version will remain accessible until the end of 2026, allowing sufficient time to archive and download all documents—ensuring a smooth and secure transition without data loss or workflow interruptions.

Migration mapping:

• Basic users → Pro plan (until current plan expiry)
• Pro users → Premium plan

A detailed pricing list with feature descriptions can be downloaded here.

What’s Coming Next (2026)

Future updates will bring several additional improvements, including:

• Integration with Google Drive and OneDrive
• Support for multiple signature types within one envelope
• A mobile app with offline signing capabilities for field use
• Planned integrations such as calendar synchronization for tracking signing deadlines (feature in development)

Who Benefits Most

The new OKdokument is designed to deliver real value to companies managing high document volumes and requiring full control over the signing process.

It’s ideal for organizations that:

• Handle a large number of documents and want to speed up signing
• Collaborate with multiple partners or suppliers and need an efficient multi-party signing solution
• Want all signing processes centralized in one place, free from email chaos or scattered files
• Require a simple yet legally compliant solution aligned with EU and Slovak legislation